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IKON Office Solutions, Inc.
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Boston
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MA
Thursday, November 20, 2008
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Description:
Position Profile
Provides day-to-day administrative services required to maintain the smooth operation of the business unit. May handle two or more of the following: reception area, invoicing, PO tracking, mail purchasing or collections.
Job Duties and Responsibilities
* Creates, proofs, revises and edits written material as needed.
* Handles internal and external correspondence.
* Prepares invoices for clients as required to exceed the deadline established for delivery.
* Creates and maintains departmental filing systems.
* Answers telephone lines for those, which they support.
* Updates calendars for those that they support.
* Uses and coordinates maintenance for local office equipment.
* Coordinates logistics for meetings, net meetings and conference calls: location, communication, resources, etc.
* Serves as Scribe for meetings as needed.
* Maintains department logs, reports, and/or data entry for functional databases.
* Cross-trains and learns other responsibilities within the team and provides assistance as needed.
* Assists receptionist and switchboard operators as needed.
* Processes collection letter download and prepares for mailing.
* Responsible for account processing
* Responsible for incoming fax and mail distribution.
* Mails or faxes lease copies per customer's request.
* Assists during month-end activities.
Qualifications(Education, Experience and Certifications)
* High school diploma or equivalent.
* 3-5 years of responsible, full-time administrative experience is required.
